Wherever there are computer systems
, there will always be shortcuts – single or multiple key combinations to perform certain tasks faster – and Gmail is packed with them too. Shortcuts will save you time, help increaseyour productivity
and allow you to manage your emails efficiently – the hardest part is learning them all!
Shortcuts is a feature of Gmail that is deactivated by default, so you will need to go into your General Settings and activate it. From here, you can also learn the many shortcut commands that relate to all areas of Gmail, from composing and sending messages to managing your inbox swiftly on the fly. There is a lot to take in, but with practice these shortcut commands will become second nature. In this tutorial, we will guide you through the process of activating this cool feature and then provide a few additional tips on how best to learn the commands, although one solution might be to simply print out the page and keep it close to hand for easy referral.
Activate and use shortcuts
1: Turn on shortcuts
While in Gmail, click on the cog icon in the top-right corner of the screen and then choose Settings from the list. While on the General settings page, scroll down and you will see a section called ‘Keyboard shortcuts’. Set the radio button to the ‘on’ option to activate the feature.
2: Learn the shortcuts
Still on the General settings screen, click on the ‘Learn more’ link just below ‘Keyboard shortcuts’ to see a complete list of all of the available shortcuts. Take a while to study them and get to know the ones that are likely to most useful to you and the way you operate.
3: Lots of shortcuts
There are shortcuts relating to all aspects of Gmail, including message composition and inbox management. There are also combo shortcuts that require the simultaneous pressing of multiple keys – learning them all is like learning to play guitar, in that it takes a lot of practice and guidance.
4: Shortcuts in effect
The more shortcuts you memorise, the easier you’ll be able to manage and organise your emails and inboxes, speeding up your productivity. As there are so many to learn, try copying and pasting some into the Tasks window on your inbox and then learn them over time