Access selected folder offline
You can see Google Drive offline by downloading
the app to your PC or mac.
This will automatically download files from your online account to the Google Drive folder on your computer
, similarly, any files you copy into this folder are automatically
backed up to your online Google Drive account, so you can access them over the web - a green tick next to a file shows that it's been backed up.
If you don't want to synchronise everything from your online Drive account with your computer, there's a selective sync option that lets you choose which files and
folders to back up.To change the setting, click the main manu in Google Drive and select Preferences. Change the sync options from'Sync everything in My Drive' to 'Sync only these folder'.
remove the tick from any folder you don't want to synchronise and click Apple. You'll then be able to access those folders offline.
Restore previous versions of files
It's easy to accidentally overwrite a file with a new version, losing wprk in the process.
Fortunately, Google Drive makes it easy to correct this type of error because it keeps multiple versions of files.
By default, versions are kept for 30 days, so you can easily roll back to a previous one. The rollback process differs depending on whether the file is a Google one, such as Docs or Sheets, or
a regular file you've uploaded from your computer.
To view an earlier version of a Google Drive file, open it, click the File menu and select 'See revision history'. Find the version you want and click the 'Restore this revision' link.
You can also copy and paste data from the preview window, which is handy for grabbing text that you're overwritten.
To restore revisions of a non - Google file you're uploaded, such as an image or Word document, right-click it and select 'Mange versions'. This brings up a list of versions, sorted by date.
Simply find the version of the file that you want to restore, click the main menu and select Download to save a copy to your computer.
Save files to multiple folders
Google Drive doesn't have to be organised in the same way as your hard drive, and files can exist in multiple locations so you can share them while also kepping personal copies. Better yet, any
changes made to a file or folder in one location are automatically applied to their duplicates in other places.
To use this feature , open your Drive and select the files that you want to save in multiple folders(hold down Ctrl to select more than one at a time). Press Shift-Z
and navigate to the folder you want your files to be stored in. You can use the New Folder button to add a folder if one doesn't already exist. When you're made your choise,click the Add button
and your files will now appear in two lacations. You can edit your files in any folder they appear in, but note that deleting any instance of a file will delete it from all locations.